Student Education Records Guidelines

The Family Educational Rights and Privacy Act of 1974, commonly referred to as the Buckley Amendment or FERPA, is designed to protect the confidentiality of student records educational institutions maintain and to give students access to their records to assure accuracy. FERPA affords students certain rights with respect to their education records.

Access to Education Records

You have the right to inspect and review your education records within 45 days of the day BU receives a written request for access, any time after your matriculation. Request for Amendment of Education Records: The right to request amendment of your education records if you believe they're inaccurate or misleading.

Disclosure of Education Records

Directory Information: BU designates the following categories of student information as public or "Directory Information." BU may disclose such information at its discretion. While BU has the right to disclose this information, all necessary precautions are taken to protect the safety and well-being of our students.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can, but is not required to be disclosed to outside organizations without the student’s written permission.

Bloomsburg University is committed to maintaining the privacy of its students’ records and therefore limits its release of Directory Information for official university purposes only.

Bloomsburg University will not release Directory Information for solicitation purposes to third parties from outside the university. This includes outside vendors, businesses and organizations unless the university has entered into a contract or agreement with the organization to supply specific service to the university or its students that requires the use of this information.

While FERPA permits a university to release personally identifiable information designated as “Directory Information”, the university is not required to release that information. It is university policy to review each request to release directory information and to NOT release directory information unless a clear case is made that it is in the best interests of the student. It is solely the pervue of the university to determine the “best interest” of the student.

Directory Information; Awards and honors (Dean's List), Campus e-mail address, Class standing (e.g. sophomore), College of enrollment, Current enrollment, Date and place of birth, Dates of attendance, Degree(s) conferred (including dates), Full-time or part-time status, withdrawn, Home telephone number, Local address, Local telephone number, Major field(s) of study, Name, Permanent address, Picture of Student, Student Class Schedules and Past and present participation in officially recognized sports and activities, including fraternities and sororities, and physical factors of athletes (e.g. height, weight).

 

FERPA Regulations for University Approved Contractor

The Family Education Rights and Privacy Act (FERPA), is a Federal privacy law administered by the Family Policy Compliance Office in the US Department of Education. FERPA protects the privacy of students’ education records and afford parents and eligible students (18 years of age or older) certain rights to inspect and review education records, to seek to amend these records, and to consent to the disclosure of personally identifiable information from education records.

The Secretary of Education can take appropriate actions to enforce FERPA against any entity that receives funds under any program administered by the Secretary, including funds provided by grant cooperative agreement, contract, subgrant or subcontract. This description affects all fitting entities regardless of whether they have students in attendance or not.

Outside parties who, for the purpose of The Act, qualify as school officials in that they are acting for the agency or institution and are subject to the same conditions governing the access and use of records that apply to other school officials.
A school official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel, and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, financial aid processing agent, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee or assisting another school official in performing his or her tasks.

A contractor, consultant, volunteer, or other party to whom an agency or institution has out-sourced institutional services of functions may be considered a school official provided that the outside party
1. Performs an institutional service or function for which the agency or institution would otherwise use employees
2. Is under the direct control of the agency or institution with respect to the use and maintenance of education records; and
3. Is subject to the requirements of the Clery Act, governing the use and redisclosure of personally identifiable information from education records.

The disclosure is to other school officials, including teachers, within the agency or institution whom the agency or institution has determined to have legitimate educational interests.

An institution may not disclose education records to an outside service provider under this exception unless it has specified in its annual FERPA notification that it uses contractors, consultants, volunteers, etc. as school officials to provide certain institutional services and functions. An institution’s recordation of a disclosure to an outside service provider will not waive its failure to comply with the annual notification requirements for outside service providers.

All contractors employed by Bloomsburg University must complete a Data Security Agreement, and forward to FERPA Compliance Office, Joseph Kissell, Registrar.

FERPA Contractor Data Security Agreement

FERPA Explained

  • Definitions
  • Access to Education Records
  • Request Amendment of Education Records
  • Disclosure of Education Records
  • FERPA Regulations Approved Contractor
  • Federal and State Data Collection
  • Use of Student Information Without Student Consent
  • Notification of Student Privacy Rights under FERPA
  • FERPA Forms

  • FERPA - Release Information
  • FERPA - No Info Release
  • FERPA - Revoked No Info Release
  • FERPA Contractor Data Security Agreement
  • School Officials Defined

    Legitimate educational interest defined

    A school official has a legitimate educational interest when the official needs to review an education record in order to fulfill his or her responsibility on behalf of BU, such as when the official is performing a task that is specific in his or her job description or by a contract agreement or other official appointment; performing a task related to a student's education; performing a task related to the discipline of a student; or providing a service or benefit relating to the student or student's family, such as health care, counseling, job placement, or financial aid.

    School Official

    A person employed by BU in an administrative, supervisory, academic, research, or support staff position, including University Security and student Health staff; individuals or entities with whom the University has contracted (e.g., an attorney or auditor, the State Council on Higher Education, the National Student Clearinghouse); individuals serving on the Board of Trustees; and students conducting university business (e.g., serving on official committees, working for BU, or assisting another school official in performing his or her tasks).

    Federal and State Data Collection and Use

    As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records—including your Social Security Number, grades, or other private information — may be accessed without your consent.

    First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution.

    Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities.

    In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.

    Currently enrolled students may withhold disclosure of directory information. To withhold disclosure, written notification must be received on a semester basis at:

    Office of the Registrar
    150 Student Services Center
    Bloomsburg University
    Bloomsburg, PA 17815-1301

    BU will honor a request to withhold directory information. Students should understand that, by withholding directory information, some information considered important to students may not reach them.

    Compliance

    You are encouraged to contact BU's registrar, buregistrar@bloomu.edu, 150 Student Services Center, Bloomsburg University.

    Under FERPA, you have the right to contact the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-4605, with a complaint about the BU's compliance with FERPA.

    Complete regulations and full definitions of terminology are at FERPA Regulations or FERPA Regulations.