Welcome to the Procurement Department

Welcome to the Procurement Department


Waller Administration BuildingProcurement Department
Waller Administration Building 038
400 East Second St.
Bloomsburg, PA 17815
Phone 570-389-4311
Fax 570-389-2017

Office hours:  
Fall/Spring - M-F, 8-4:30 p.m.  
Summer - M-F, 8-4 p.m.
Receiving Department
400 East Second Street
Bloomsburg, PA 17815
Phone 570-389-4051
Receiving hours:   M-F, 8-4 p.m.

Current news is posted on this webpage. To view previous posts, visit our news archives by clicking on the News icon below. Procurement News
How to do business with BU

Enterprise Rentals
Staples Advantage

BU's Procurement Department is committed to providing timely and cost effective procurement of goods and to the BU community. Explore below to find the answers on policies and procedures. Please contact us if you need assistance.

Important Year End Information

Procurement News

Procurement Process and Guideline Changes (posted 8-19-2019)

Changes per email to SAP Combined MM and FM group

FY End Processing Deadlines for A/P (posted 5-13-2019)

Cutoff for Disbursements
The Accounts Payable Department will cease printing checks Thursday, June 27, 2019 at 2:00 p.m. and will resume processing on Tuesday, July 9, 2019 at 8:00 a.m. This is necessary for AP to clear up the business of the 18/19 fiscal year and complete data collection for the financial reports required by the Chancellor’s Office.

All travel expense reports for travel completed through the early part of June 2019, as well as other payment requests, should be submitted to Accounts Payable no later than Friday, June 14, 2019, at 4:00 p.m. to allow sufficient processing time prior to disbursement cutoff.

Travel Expenses for Fiscal Year 18/19
Please be advised it is essential that all travel expense vouchers for travel taking place prior to and including June 30, 2019 reach the Accounts Payable Office no later than the close of business on Monday, July 8, 2019. This will allow sufficient processing time for these expenses to be recorded in Fiscal Year 18/19.

Review of Open Travel
Please review all travel approval requests in ESS to assure all open requests for trips prior to June 30, 2019 are finalized. Any trips planned and not taken should be canceled using the cancel option in ESS. It is important to complete all travel expense reports for trips completed prior to June 30, 2019.

Purchasing Card
The cutoff for use of the Purchasing Card for Fiscal Year 18/19 is Monday, June 24, 2019. This will allow for sufficient time for processing June transactions and the recording of expenses in this Fiscal Year. You may resume use of the card again Monday, July 1, 2019. Transactions beginning July 1 will be recorded in the new Fiscal Year 19/20.

Requesting new vendors in SAP (posted 4-1-2019)

Detailed Information

Purchase Card Users/Approvers (posted 2-4-2019)

There have been some changes/updates to the P Card intranet site. Please visit http://intranet.bloomu.edu/pcard to view a self-guided video tutorial that will answer many common questions regarding card use. This will also serve as a guide for new card users. In addition, we have rearranged links to make forms easier to locate. Questions/comments/suggestions may be directed to Jeffrey Mandel.

Purchase Requisition Reminders (posted 12-20-2018)

As a reminder, a purchase requisition must be entered before an item(s) is purchased or service performed. The invoice may be attached to the purchase requisition, however, the original invoice must be sent to Accounts Payable, otherwise, it will not be paid.

In most cases, BU business practice calls for purchase requests to be put on SAP and subsequent purchase orders to be mailed to vendors before services are rendered and not submitted for payment after the fact. Procurement has the ability to provide a rush order (RO) # if the need to obtain services or goods is on an emergency basis from a local vendor, etc. Again, the number is issued by Procurement prior to the service or purchase of goods. Following these procedures protects both the employee and the vendor and ensures timely payment as well as compliance with State auditing standards.

Public Bidding Limit Raised (posted 12-20-2018)

Each year the Department of Labor & Industry is required by statute to publish changes to the base amounts triggering the requirement for public bids, telephonic bids and/or separate bids for certain contracts.

The limit for public bidding under the portion of the School Code applicable to PASSHE was raised for 2019 from $20,100 to $20,600 effective January 1, 2019.

The only exception is for contracts for the retention of architects and engineers (threshold remains at $10,000) and consultative services (threshold remains at $5,000 under §20-2010-A(13) of Act 188).

Notice of the increase was published in the Pennsylvania Bulletin on November 24, 2018.

Calendar Year End Important Dates (posted 12-4-2018)

Travel Expense Reports
Electronic and paper TERs should be submitted with adequate lead time to arrive in the Accounts Payable office by noon on Monday, December 10. All vouchers received by this date will be processed by Thursday, December 20, 2018. Vouchers submitted after this date will be reviewed and processed in the new calendar year.

Cutoff for Check Disbursement
The last check and direct deposit run (for both traveler and vendor payments) will be Thursday, December 20, 2018. We will resume printing checks and processing direct deposits on Thursday, January 3, 2018.

Purchasing Card
Reminder for those who have a Purchasing card the November reconciliation should be completed by the cardholder no later than Wednesday, December 12, 2018, with approver sign off by Monday, December 17, 2018.