Welcome to the Procurement Department

Arts & Administration Building, Room 356
400 East Second St.
Bloomsburg, PA 17815
Phone 570-389-4311
Fax 570-389-2017

Office hours:  
Fall/Spring - M-F, 8-4:30 p.m.  
Summer - M-F, 8-4 p.m.
Receiving Department
400 East Second Street
Behind Waller Administration Building
Bloomsburg, PA 17815
Phone 570-389-4051
Receiving hours:   M-F, 8-4 p.m.


Current news is posted on this webpage. To view previous posts, visit our news archives by clicking on the News icon below. Procurement News
How to do business with BU


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BU's Procurement Department is committed to providing timely and cost effective procurement of goods and to the BU community. Explore below to find the answers on policies and procedures. Please contact us if you need assistance.

Procurement News

YEAR END CUTOFF DATES - disbursements, travel expenses, purchasing cards (posted 6-3-2021)

Cutoff for Disbursements
The Accounts Payable Department will cease printing checks Tuesday, June 29, 2021 at 12:00 PM and will resume processing on Tuesday, July 6, 2021. This is necessary for AP to clear up the business of the 20/21 fiscal year and complete data collection for the financial reports required by the Chancellor’s Office.
All travel expense reports for travel completed through the early part of June, 2021, as well as other payment requests, should be submitted to Accounts Payable no later than Friday June 18, 2021 at 4:00 PM to allow sufficient processing time prior to disbursement cutoff.

Travel Expenses for Fiscal Year 20/21
Please be advised it is essential that all travel expense vouchers for travel taking place prior to and including June 30, 2021 reach the Accounts Payable Office no later than the close of Business on Tuesday, July 6, 2021. This will allow sufficient processing time for these expenses to be recorded in Fiscal Year 20/21.

Purchasing Card
The cutoff for use of the Purchasing Card for Fiscal Year 20/21 is Monday, June 21, 2021. This will allow for sufficient time for processing June transactions and the recording of expenses in this Fiscal Year. You may resume use of the card again Thursday, July 1, 2021. Transactions beginning July 1 will be recorded in the new Fiscal Year 21/22.

PR/PO Approvals in SAP (posted 3-29-2021)

As you all know the go-live for SourcePoint (April 12th) is right around the corner and with that go-live there are a couple of changes that we need to implement around the current approvals in SAP.

Requisition (PR) Approvals: On April 9th, 2021 the current PR approvals will need to be disabled in SAP.
• PR’s entered in SourcePoint – the PR approvals will no longer trigger in SAP for these PR’s.
• Existing PR’s in SAP still pending approvals on April 9th – the pending approvals will be removed in SAP for these PR’s, therefore any remaining approvals will be manual.
• PR’s entered in SAP against legacy contracts remaining in SAP – the PR will no longer trigger approvals in SAP, therefore the approvals will be manual.
• Inventory PR’s remain in SAP indefinitely - If you are a university that had approvals on inventory PR’s those approvals will stay as is in SAP.

Sourcepoint Training Invitations (posted 2-23-2021)

Requestor (pdf)
Receiver (pdf)
Approver (pdf)

Sourcepoint Summit February Newsletter (posted 2-10-2021)

Full details (pdf)

Shared Services Contacts (posted 1-26-2021)

Procurement changes due to Shared Services along with campus contacts in the Regional Procurement Offices.

Full details (pdf)

Shredding Day (posted 1-26-2021)

There will be a shredding day on Wednesday February 10, 9 a.m. to 1 p.m. Please have all shredding to receiving by end of business day Monday February 8th. Please contract Jamie Cotner x3415 with any questions.

PCard Reconciliation (posted 1-4-2021)

Please read the below information regarding Covid-19 purchases.

If you have Covid-19 related purchases, keep in mind that they need special handling:
- Email Lori Olshefski a list of Covid-19 purchases (by January 11);
- Indicate Covid-19 on your receipt;
- Email Lori the applicable receipt as a separate item. No need to email all of your receipts;
- Please complete these steps by the reconciliation due date of January 11.

Please complete your December reconciliation by Monday January 11 with approver sign off by Wednesday January 13.
Remember that transactions cannot be posted in SAP until your reconciliation is complete.

Link to Works site: https://payment2.works.com/works/session
Link to GL Account Listing can be found on this page: http://intranet.bloomu.edu/finance_busoffice

Purchasing card program procedures (pdf)
Managing transactions (pdf - requires network login)

Public Bidding Limit Raised (posted 12-15-2020)

Each year the Department of Labor & Industry is required by statute to publish changes to the base amounts triggering the requirement for public bids, telephonic bids and/or separate bids for certain contracts.
The limit for public bidding under the portion of the School Code applicable to PASSHE was raised for 2021 from $21,000 to $21,300 effective January 1, 2021.

The only exception is for contracts for the retention of architects and engineers (threshold remains at $10,000).

The $5,000 threshold for consultative services was removed as part of the 2020 amendments to Act 188.

Please note this threshold is for standalone procurements. Thresholds applicable to master agreements, ITQs or other contracting mechanisms which are part of an underlying approved contracting vehicle may be higher.
Notice of the increase was published in the Pennsylvania Bulletin on December 14, 2020.

PASSHE SourcePoint Summit Newsletter (posted 9-21-2020)

Newsletter (email format)

Procurement Announcements (posted 9-8-2020)

Say Hello to the Future of Procurement at PASSHE

Procurement Shared Services Announcement

Food form changes (posted 9-4-2020)

We have made some changes to the food purchasing process. Please see attached revised Food Approval Form. First, we have consolidated forms whereby the Business Meeting Meal Form has been discontinued and such requests can now be managed by the revised single form.

Next, fields have been added for both commitment number and funds reservation number. We have also added categories in Section 1 – Event Information, for:
1. Search and screen
2. Business meetings with external parties
3. Other

The link where the new form can be found is below:
http://intranet.bloomu.edu/documents/fin_bus_svcs/Approval_FoodPurch.pdf

Campus Document Shredding Services (posted 9-4-2020)

New procedure announced August 31, 2020 - Full details

Year End Cutoff for Disbursements (posted 6-3-2020)

Cutoff for Disbursements
The Accounts Payable Department will cease printing checks Friday, June 26, 2020 at 2:00 PM and will resume processing on Wednesday, July 8, 2020 at 8:00 AM. This is necessary for AP to clear up the business of the 19/20 fiscal year and complete data collection for the financial reports required by the Chancellor’s Office.

Review of Open Travel
Please review all travel approval requests in ESS to assure all open requests for trips prior to June 30, 2020 are finalized. It is important to complete all travel expense reports for trips completed prior to June 30,2020.

Purchasing Card
The cutoff for use of the Purchasing Card for Fiscal Year 19/20 is Monday, June 22, 2020. This will allow for sufficient time for processing June transactions and the recording of expenses in this Fiscal Year. You may resume use of the card again Wednesday, July 1, 2020. Transactions beginning July 1 will be recorded in the new Fiscal Year 20/21.