Glossary of Classification Terms

Glossary of Classification Terms

Allocation - the act of placing a position in a particular class based on the classification finding (result).

Allocation Factors - separate and distinct criteria that measure the level characteristics and similarities and differences among and between positions.

Class - a group of positions or jobs similar enough with respect to duties and responsibilities so that the same title and code may be used for all positions in the group. These positions/jobs are treated alike for pay, classification, bargaining unit, recruitment and other personnel/management purposes.

Class Level - the relative level of a class within a class series that represents its hierarchical placement based on complexity and responsibility in relationship to the other classes within the series.

Class Series - the hierarchical group of two or more classes of the same job family reflecting various levels of work in progression, e.g., the Clerk Typist series consists of Clerk Typist 1, 2, and 3.

Class Specifications - a representative description of the kind and level of work, the typical significant duties, the desirable preparation and significant knowledge, skills, and abilities required to do the work of positions allocated to a class.

Classification Plan - one or more documents describing all the classes in the Commonwealth of Pennsylvania. The Classification Plan consists of the orderly grouping and structures formal standards of all classes that represent the many and varied job categories of positions within the workplace.

*Classification Review Request Form - form used to document a request to review a position for classification purposes.

Duties and Responsibilities - the units of work and tasks/activities, with required commitment to finality and accuracy that are assigned to a position.

Classify (Classification) - the process of evaluating a position using all relevant factors.

Job - a group of two or more identical or substantially similar positions, that have common tasks, responsibilities and required skills.

Job Family - jobs involving work of the same nature, but requiring different skill and responsibility levels.

*Job/Position Description - document describing various aspects of a position such as the job title, statements outlining the principal duties and responsibilities, knowledge and skill requirements, reporting relationship, and working conditions or environment; used as documentation for position classification.

Position - an authorized and individually identified group of responsibilities and duties assigned or delegated by an appropriate authority requiring the full time or part time employment of one or more persons.

*Position Accuracy Certification - a form that is a part of the annual performance appraisal procedure. This document verifies duties and responsibilities of the position and serves as an addendum to the position/job description.

*Position Analysis Questionnaire - a structured job analysis questionnaire used in the evaluation of clerical positions.

Position Survey or Audit - the review or study of a position to determine what kind and level of duties the employee is assigned and performs.

Reclassification - the reassignment of a position from one class to another in order to reflect a change in duties and responsibilities or to correct an error in the original assignment.

Upward reclassification of a position - the reassignment of a position to a class assigned to a pay range with a higher minimum hourly rate.

Downward reclassification of a position - the reassignment of a position to a class with a lower minimum hourly rate.

Supervision - responsibility for the work of others with authority in the interest of the employer to hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward, or discipline employees or responsibility to direct them or adjust their grievances; or to a substantial degree effectively recommend such action.

*Indicates a document or form available from the Classification Manager in the Office of Human Resources, 134 Waller Administration Building, Bloomsburg University.

Issued by the Office of Human Resources and Labor Relations, Bloomsburg University June 1994; Revised February 2002