BU Camp, Conference, and Event Requirements

Thank you for scheduling your event at Bloomsburg University of Pennsylvania. Local policy requires all program employees or volunteers to successfully complete –OR– certify compliance with the Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Record Check, and FBI Federal Criminal History Record.

The event Program Administrator or Program Liaison is responsible for appropriate document submission as described in the Required Documentation section below.

Required Deadlines

All documentation must be submitted thirty (30) days prior to the event start date per Bloomsburg University’s Background Screening, Protection of Minors, Volunteerism Policy.

Event Cancellation

Events not in compliance with required documentation thirty (30) days prior to the event start date. Events not in compliance are subject to cancellation by the university.

Important Definitions

Authorized Adults: Individuals, paid or unpaid, who may have direct contact, interact with, treat, supervise, chaperone, or otherwise oversee minors. This includes all employees, but is not limited to, faculty, staff, coaches, volunteers, graduate and undergraduate students, interns, employees of temporary employment agencies, and contractors. Roles of authorized adults or program staff include, but are not limited to, positions as counselors, chaperones, coaches, instructors, health care providers, and outside providers conducting programs in leased facilities. This definition does not include temporary guest speakers, presenters, or other individuals who have no direct contact with program participants other than short-term activities supervised by program staff; or fellow students whose only role is as a participant in the education, services, or program offered.

Minor (Child): A person under 18 years of age. Minors may be enrolled undergraduate/graduate students; students "dually enrolled" with the university and in elementary, middle, or high school; employees; or participants in program activities.

Background Clearance Compliance Contacts

Bloomsburg University Compliance Coordinator: hrclearances@bloomu.edu

Bloomsburg University Compliance Requirements: Ms. Tanya Bombicca

Required Steps and Documentation

1. Follow the compliance flow chart, which contains document links to determine which process is relevant for each category of camp or conference worker.

2. FOLLOW THE PROGRAM ADMINISTRATORS GUIDE: A Program Administrators Guide for INTERNAL Program Administrators, including an event checklist, has been developed for assistance with the event process. It is important for Program Administrators to review this guide. Program documentation in addition to the background clearance documents is required per PRP 2410 for a retention period of seven (7) years.

    Required consent forms (parental, medical, photo/video) and orientation materials must be submitted electronically through the Registry by the Program Administrator.